When it comes to finding the most convenient, cost-effective office printer, then look no further than a multifunction printer, otherwise known as an MFP.

They have multiple capabilities, all of which make them a cost effective and practical addition to the office.

These printers come with a lot of hidden qualities, some of which you may not know about. Read on to find out about these five attributes that make this piece of tech a must have in any office.

Multiple functions

When setting up a new office, it can be a complete headache having to kit it out, especially with the amount of choice out there on the market now.

With a multifunction printer you have a printer, a scanner, a copier, and a fax machine all built into one, so you do not need to find space for separate devices.

The scanning and copier functionalities have the same level of performance as standalone scanners or copiers, giving you assurance that you will not lose the standard of quality. Also, by scanning or copying enables you to have back-ups of your important documents.


From a business owner’s perspective, one of the best things about multi-functional printers is their economical input.

As the MFP combines print, copy, scan, and fax functions, it means you do not need to pay out for different machines.

Most types of MFPs, especially an all in one colour laser printer, have an exceptionally low cost per page rate for both colour and mono printing.

Maintenance and repairs are much more cost effective when you own a multifunctional device, as it cuts costs on forking out on maintenance for multiple machines.


While this functionality is only available to more modern MFP’s, there are some models that allow you to connect to your printer via an app.

You can register your printer with an application on either your smartphone or tablet that enables wireless and cloud printing.

This makes your printing jobs even simpler as you can print important documents from outside the office. By having a wireless printer, your business can benefit from connecting more workers to your printer.


The clear majority of MFP’s have a top-quality faxing functionality built in. In addition to this, most MFP faxing functions allow you to save documents to the printer once they have been sent.

These convenient features allow you to fax physical documents to others worldwide within minutes.

Email Access

Another form of wireless printing, which is only available on the modern MFP models, is that printing jobs can be completed via email.

This is done by connecting your printer with an email address, then sending your documents to it for printing. This means that you can access your printer from anywhere in the world meaning that there is no reason to miss important deadlines due to printing issues.